You have been given the monumental task of organizing a conference, which involves a 1.5 km long to-do list. There is the venue for the conference, the guest list, the materials, the technology and even the refreshments you need to think about and plan. When you begin to regret the newfound trust your boss has placed in you, take a step back, breathe deeply, and know you have the skills to figure out how to organize a conference.
When looking for locations, keep in mind the number of participants, the convenience of the location, parking and proximity to public transport, airports and hotels. Your goal in finding a place to hold the conference should make it as easy as possible for participants to participate.
In this list you can find our Top #10 Conference Hotels which have a ton of experience and great venues for enough people to attend.
Our tips for a better conference experience:
- Ask the speakers in advance whether they need additional equipment for their presentation, e.g. a podium, television, large screens or computers.
- Find out if any participants in your conference have special nutritional needs when you compose the menu.
- If you compare the prices of the venues, also ask for the prices of food, water, drinks, etc. These can be very expensive.
- Consider the purpose of the conference when setting up the room, and set up the chairs either in the audience style or with tables for taking notes.